Position Summary
The Personal Assistant will provide high-level administrative and organisational support to the Directors and Senior Executives of the company. The role involves managing schedules, coordinating communications, handling confidential documents, and ensuring the efficient day-to-day running of the executive office.
Key Responsibilities:
Executive Support
- Manage the Director’s calendar, appointments, and meetings.
- Screen and respond to emails, calls, and correspondence on behalf of the Director.
- Prepare reports, presentations, and briefing documents.
- Organise travel arrangements, accommodation, and itineraries.
Administrative Duties
- Maintain organised filing systems for documents and records.
- Draft letters, memos, and official communications.
- Assist with preparation of contracts, forms, and company documents.
- Handle confidential information with discretion.
Coordination & Communication
- Liaise with staff, clients, partners, and external stakeholders.
- Coordinate meetings, events, and internal communications.
- Take meeting minutes and follow up on action items.
Office & Operations Support
- Assist with basic finance administration such as invoices, receipts, and expense tracking.
- Support operational tasks and special projects assigned by the Director.
- Ensure smooth day-to-day administrative operations.
Key Skills & Qualifications
- Diploma or Degree in Business Administration, Management, or related field (preferred).
- School Leavers (Grade 12 graduates) are also welcome to apply.
- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Officer.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- High level of professionalism and confidentiality.
- Proficiency in Microsoft Office / Google Workspace.
- Ability to multitask and work under pressure.
Personal Attributes
- Highly organised and detail-oriented
- Trustworthy and discreet with sensitive company information
- Proactive and able to anticipate needs
- Professional and well-presented
- Strong problem-solving ability